QUEEN of PEACE FRATERNAL VISITATION
CHECK-LIST OF ITEMS THAT NEED TO BE VIEWED AT A FRATERNAL/PASTORAL VISITATION
Minister Records:
o Canonical Establishment document
o Spiritual Assistant’s copy of their official letter of appointment and completion of the SA training course of Franciscan Family Connections
Secretary Records:
o Roster of Members
o Official PROFESSION REGISTER
o Copies of essential governing documents including Rule, Constitution, Statutes, Regional Guidelines and Spiritual Assistant Handbook
o Minutes – fraternity and council minutes
o Attendance records
Treasury Records:
o The current budget, prepared and presented to membership for approval
o A copy of Fraternity Internal Controls and Guidelines
o Year-End Report
o Ledger of the treasury including donations and expenses
Formation Records:
o Attendance records for those in Initial Formation
o Initial Formation plan or schedule
o Records of time frames for Initial Formation:
Orientation – 3 months minimum
Rite of Welcoming date
Inquiry – 6 months minimum
Rite of Admission date
Candidacy – 18 months minimum – 36 months maximum
o On-Going Formation plan or schedule
Spiritual Assistant Records:
o Appointment letter from the Provincial Spiritual Assistant
o Certificate of completion of the Franciscan Family Connections course
Other Reports:
o History- is documentation of past events and history of the fraternity
o Publications – a newsletter or a web site
o Apostolates of the fraternity listed
Stipend:
o Stipend check written out to the Queen of Peace Region for the Visitation and given to the Fraternal Visitor (National Statutes Art 18.8)
Other needs:
o Nametags for the fraternity members