Check-list for Fraternal Visitation

QUEEN of PEACE FRATERNAL VISITATION
 
CHECK-LIST OF ITEMS THAT NEED TO BE VIEWED AT A FRATERNAL/PASTORAL VISITATION

Minister Records:
o Canonical Establishment document
o Spiritual Assistant’s copy of their official letter of appointment and completion of the SA                        training course of Franciscan Family Connections
 
Secretary Records:
            o Roster of Members
            o Official PROFESSION REGISTER
o Copies of essential governing documents including Rule, Constitution, Statutes, Regional                     Guidelines and Spiritual Assistant Handbook
            o Minutes – fraternity and council minutes
            o Attendance records
 
Treasury Records:
            o The current budget, prepared and presented to membership for approval
            o A copy of Fraternity Internal Controls and Guidelines
            o Year-End Report
            o Ledger of the treasury including donations and expenses
 
Formation Records:
            o Attendance records for those in Initial Formation
            o Initial Formation plan or schedule
            o Records of time frames for Initial Formation:
                        Orientation – 3 months minimum
                        Rite of Welcoming date
                        Inquiry – 6 months minimum
                        Rite of Admission date
                        Candidacy – 18 months minimum – 36 months maximum
            o On-Going Formation plan or schedule
 
Spiritual Assistant Records:

            o Appointment letter from the Provincial Spiritual Assistant
            o Certificate of completion of the Franciscan Family Connections course
 
Other Reports:
            o History- is documentation of past events and history of the fraternity
            o Publications – a newsletter or a web site
            o Apostolates of the fraternity listed
 
Stipend:
            o Stipend check written out to the Queen of Peace Region for the Visitation and given to the                   Fraternal Visitor (National Statutes Art 18.8)
 
Other needs:
            o Nametags for the fraternity members